Template for review. This starter notice is provided so you can launch a pilot responsibly.
Replace every [bracketed] value and have it reviewed by your legal adviser before
wider commercial use. It is guidance, not legal advice.
1. Who we are
CW-INSPECT is an inspection-readiness training application operated by
Charted Waters ([legal entity, address]), an ABS-approved training provider
(“we”, “us”). Where your employer or manning agency commissions assessments, that organisation is the
controller of your personal data and we act as its service provider.
2. What we collect
- Account details — your username, display name, rank/role, and the company you are assessed under.
- Assessment data — the module and rank selected, vessel name, your typed answers, the scores and
coaching generated, and the date/time of each assessment.
- Technical data — standard server logs (e.g. access times) kept for security.
We do not collect payment details, government IDs, or sensitive personal data through this application.
3. Why we use it
- To deliver inspection-readiness training and generate your scores and feedback.
- To keep a record of assessments for you and your employing company’s authorised administrator.
- To operate, secure, and improve the service.
4. AI scoring
To score an answer, the question and your typed answer are sent over an encrypted connection to our
AI provider (Anthropic) solely to generate a score and coaching note. Your name and login are
not sent with them. Under Anthropic’s API terms, this content is not used to train their models.
5. Who can see your data
- You — your own results.
- The authorised administrator of your employing company — assessments recorded under that company.
- Charted Waters — as operator of the system, for support and maintenance.
We do not sell your data or share it with third parties other than the AI provider described above and our
hosting provider.
6. How long we keep it
Assessment records are retained for [e.g. 12 months] or as agreed with your employing
company, after which they are deleted or anonymised. You may request access to, correction of, or deletion of
your data by contacting us (subject to your employer’s record-keeping requirements).
7. How we protect it
Access requires a personal login; passwords are stored only as one-way hashes; traffic is served over HTTPS;
and the underlying data store is not publicly accessible.
8. Your rights & contact
Depending on your jurisdiction you may have rights to access, correct, or delete your data. To exercise them, or
for any privacy question, contact info@charted-waters.com.
9. Terms of use & disclaimer
- CW-INSPECT is a training aid. Scores are indicative of preparedness and are not
a certification of competence nor a guarantee of any inspection, vetting, or PSC outcome.
- Access is restricted to authorised personnel. Do not share your login or enter another person’s credentials.
- Content is provided “as is”; Charted Waters is not liable for decisions taken solely on the basis of app scores.